APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the August 6, 2013, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board August 20, 2013 (Regular).pdf
Attachment: Board August 20, 2013 (Addendum 1).pdf
Attachment: Board August 20, 2013 (Addendum 2).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate082013.pdf (Confidential Item) 

GENERAL ITEMS

9. AMENDMENT TO 2013-2014 TEMPORARY/HOURLY SALARY SCHEDULE

Description
The temporary hourly salary schedule is used to pay substitutes, contracted services and athletic events.  A slot is being added for instructional mentoring activities.

Recommendation
That the amendment be approved as presented.

Attachment: Temporary Salary Schedule.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF THE APPLICATION FOR DRIVER EDUCATION ENHANCEMENT FUNDS TO PROVIDE AFTER SCHOOL AND SUMMER PROGRAMS FOR THE 2013-2014 SCHOOL YEAR

Description

Pursuant to Section 318.1215, Florida Statutes and Section 122-35 of the Sarasota County Code, a $5.00 surcharge has been added to each civil traffic penalty in Sarasota County to enhance the funding of driver education programs in public and nonpublic schools located in Sarasota County.  The funds are restricted to the enhancement of driver education programs and are to be used for direct educational expenses only.  Only driver education programs that require a minimum of 30 percent of a student's time spent in "behind-the-wheel" training are eligible to receive the funds.

Recommendation
That the application for driver education enhancement funds to provide after school and summer programs for the 2013-2014 school year be approved.

Attachment: Slosberg Application - Aults Drivers ED 2013 2014 (2).pdf

11. AGREEMENT FOR MEAL SERVICE WITH CHILDREN FIRST

Description
The Sarasota County Schools Food and Nutrition Services shall make breakfast and lunch meals available to the students enrolled in the Head Start programs at Alta Vista, Emma E. Booker, Riverview High, and North Port High schools, as outlined in the agreement.

Recommendation
That the agreement for meal services between Sarasota County Schools and Children First be approved as presented.

Attachment: Children First Meals 13-14 (2).pdf

MATERIALS MANAGEMENT

12. APPROVAL TO AWARD BID #14-0254 FOR SCTI FIRE ACADEMY BREATHING APPARATUS

Description
Bids to provide 'SCTI Fire Academy Breathing Apparatus' were received from two vendors on July 30, 2013.  The bid of Scott Safety was the best low bid meeting the advertised specifications.  The funds for this purchase are contained in the Internal Account lab fees collected from students.

Recommendation
That the bid of Scott Safety, to provide 'SCTI Fire Academy Breathing Apparatus' in the amount of $50,920.00, be approved as presented.

Attachment: SCTIFireBreathingApp14-0254Rec.pdf

FACILITIES

13. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services' change orders are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $134,357.50, in gross contract dollars.

Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.

Attachment: Facilities Svcs change orders.pdf

14. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PINE VIEW FUME HOOD INSTALLATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in the final payment for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Pineview Fume Hood final payment.pdf

15. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ENGLEWOOD WINDOW REPLACEMENT AND BRING DOORS INTO ADA COMPLIANCE PROJECT

Description

The final project costs have been internally audited and are enclosed herein in the final payment for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Englewood Window Replace final payment.pdf

CONSTRUCTION

16. APPROVAL OF ARCHITECT'S CONTRACT FOR THE BAY HAVEN SCHOOL OF BASICS PLUS ADDITION AND RENOVATION PROJECT

Description

The projects scope of work shall include design and construction administration for reconstruction of the Bay Haven School of Basics Plus campus buildings and related site work.  The project will be multi-phased.  On July 23, 2013, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of Fawley Bryant Architects, Inc. and successfully negotiated a contract for the Bay Haven School of Basics Plus - Addition and Renovation project.  The amount of this contract is $428,774.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is approximately $8,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the contract with Fawley Bryant Architects, Inc. for consulting services for the design and construction administration of the Bay Haven School of Basics Plus Addition and Renovation project be approved as presented.

17. APPROVAL OF CONSTRUCTION MANAGER'S PRE-CONSTRUCTION SERVICES CONTRACT FOR THE BAY HAVEN SCHOOL OF BASICS PLUS ADDITION AND RENOVATION PROJECT

Description
The project's scope of work shall include construction management services for the pre-construction and construction phases.  On 7/18/2013 (Item #47), the School Board authorized negotiations with this company.  On 7/17/2013, the Director of Construction Services met with a representative from McIntyre Elwell & Strammer General Contractors, Inc. to negotiate a contract for this project.  This contract covers the pre-construction portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $23,412.50.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is approximately $8,000,000.00.  Funds for this contract are available in the project budget account.

Recommendation
That the construction manager's pre-construction services contract for the Bay Haven School of Basics Plus-Addition and Renovation project be approved as presented.

18. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER

Description

The Construction Services' Change Order is summarized on the enclosure for ease of review.  This change order total an increase of $2,877,192.49, in gross contract dollars.

Recommendation

That the Construction Services' Change Order be approved and/or ratified as presented.

Attachment: BAIenc8-20-2013_CSD-CO.pdf